Skip to main content

Privacy Statement

Oxford HR is an Executive Search firm providing work-finding and leadership services to its clients and work-seekers. To deliver these services, we must process personal data (including sensitive personal data) and act as a data controller under GDPR.

We will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our database, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients. This Privacy Notice explains how we use your personal data, the legal bases for processing, and your rights.

1. Collection and use of personal data

a. Purpose of processing and legal basis

Oxford HR will collect and process your personal data (including sensitive data where applicable) to provide you with work-finding and leadership services. This may include:

  • Contacting you about job opportunities.
  • Assessing your suitability for roles.
  • Updating our database.
  • Putting you forward for job opportunities.
  • Developing and managing our services and relationships with candidates and clients.
  • Arranging payments where relevant.
  • Complying with legal and regulatory requirements.
  • Conducting internal audits to demonstrate compliance with industry standards.
  • Using anonymised and aggregated data (which cannot identify you) for research, reporting, or thought leadership purposes, including the analysis of candidate assessment trends and sector-wide insights.

The legal bases we rely on include:

  • Your consent.
  • Our legitimate interest (see below).
  • Compliance with a legal obligation.
  • Fulfilment of a contractual obligation

b. Legitimate interest – Oxford HR’s legal basis to collect data

Oxford HR may process your data where we have a legitimate reason to do so, provided it does not override your rights. Legitimate interests include:

  • Managing and updating candidate records.
  • Contacting you to seek consent when required.
  • Providing work-finding services, including sharing candidate information with clients where appropriate.
  • Contacting you with information about similar services you have used.
  • Passing information to debt collection agencies if necessary.

c. Recipients of data

We will share your personal data only with clients for whom we are providing candidate introductions, and where such sharing is relevant to your application or career interests.

d. Statutory/contractual requirement

Some data is required by law or contract (e.g., to verify identity, right to work, or qualifications). Without this, we may not be able to introduce or supply you to a client.

2. Overseas Transfers

We may transfer your personal data outside the UK/EEA for the purpose of providing work-finding services. Where this occurs, we will ensure adequate protections are in place to safeguard your information.

3. Data Retention

We will retain your personal data for up to five years, in order to support long-term executive search processes and potential future opportunities. Before this period expires, we will contact you to request consent to continue holding your data. If consent is not granted, your personal data will be securely deleted.

Certain records may need to be retained for longer to comply with legal or regulatory obligations (e.g., tax or employment law).

4. Your Rights

You have the following rights under data protection law:

  • To be informed about the personal data we process on you.
  • To access your personal data.
  • To rectify inaccuracies in your data.
  • To request erasure of your data in certain circumstances.
  • To restrict processing of your data.
  • To request data portability in certain circumstances.
  • To object to processing based on legitimate interest.
  • To withdraw consent at any time.
  • To not be subject to automated decision-making or profiling.

You may exercise your rights at any time by contacting Claudia Córdova, Head of Operations, at ccordova@oxfordhr.com.

5. Complaints or Queries

If you wish to raise a concern about this Privacy Notice or our data handling practices, please contact Claudia Córdova, Head of Operations, at ccordova@oxfordhr.com.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at https://ico.org.uk/concerns or by calling 0303 123 1113.

6. Changes to our Privacy Statement

We may modify this statement at any time. Updates will be posted on our website and take effect immediately.

This statement was last modified in September 2025.